Position title
HR Specialist
Description

At Swords to Plowshares, Human Resources (HR) is focused on understanding what people need and knowing how to provide it.  As an HR Specialist, the ideal candidate is qualified and resourceful in supporting our HR department in smooth and efficient business operations.  The HR Specialist will have both administrative and strategic responsibilities, helping the organization to plan and administer important functions to include but not limited to staffing, training and development, and benefits.

Responsibilities
  • Assist in developing and executing personnel procedures and policies and providing guidance and interpretation for the organization
  • Assist in employee performance reviews
  • Follow procedures and policies to improve efficiency of the HR department and the organization to improve employee experience
  • Perform benefits administration to include claims resolution, change reporting, and communicating benefits information to employees
  • Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
  • Support of hiring managers by gathering information, updating job descriptions, posting jobs, screening candidates, assisting in candidate selection and hiring decisions, and generating offers letters as assigned by the HR Director
  • Prepare paperwork, schedule, and facilitate new hire onboarding process and coordinating with other departments to deliver an exceptional first-day experience
  • Handle all administrative tasks for onboarding, new hire orientation, and exit interviews to include entering data into HRIS system and auditing for accuracy and compliance
  • Maintain EEO-1 report annually and maintains other records, reports, and logs in compliance with EEO requirements
  • This position has no direct supervisory responsibilities but serves as a coach and mentor for other positions in the HR department
  • Employee must be able to carry out the essential duties of the position as assigned within what can be considered reasonable accommodation
Education
  • Associate’s degree, high school diploma or GED with experience in business, or a related field
Experience
  • At least three (3) to five (5) years of related experience
Qualifications
  • Proven qualified experience working in an HR department
  • Knowledge of HRIS Kronos system a plus
  • Knowledge of California and federal HR employment laws and regulations
  • Detail-oriented and resourceful
  • Advanced knowledge of Microsoft Office, HRIS, and comfortable learning and using new technical systems
  • Must be able to sit or stand for long periods of time in an office environment and utilize standard office equipment such as laptop computers, photocopiers, and smartphones; in addition to being able to lift and open files
  • Some travel required to do site visits to other Swords to Plowshares offices and housing sites
  • Ability to communicate effectively with a variety of personalities and be comfortable with working around an at-risk population, including embracing the agency’s Diversity, Equity, and Inclusion initiative
Skills
  • Proven qualified experience working in an HR department
  • Knowledge of HRIS Kronos system a plus
  • Knowledge of California and federal HR employment laws and regulations
  • Detail-oriented and resourceful
  • Advanced knowledge of Microsoft Office, HRIS, and comfortable learning and using new technical systems
  • Must be able to sit or stand for long periods of time in an office environment and utilize standard office equipment such as laptop computers, photocopiers, and smartphones; in addition to being able to lift and open files
  • Some travel required to do site visits to other Swords to Plowshares offices and housing sites
  • Ability to communicate effectively with a variety of personalities and be comfortable with working around an at-risk population, including embracing the agency’s Diversity, Equity, and Inclusion initiative
Job Benefits

Compensation is based on a competitive public interest salary scale. Swords to Plowshares offers a generous benefits package including the following benefits:

  • Excellent medical and dental packages
  • 403(b) retirement plan with employer contribution
  • 17 vacation days in the first year
  • 12 holidays every year
  • Wellness program
Date posted
October 3, 2019
Employment Type
Full-time, non-exempt
Industry
nonprofit
Job Location
94102, San Francisco, CA
Working Hours
• Monday-Friday 9:00 am – 5:00 pm • Occasional evening and weekend work may be required as job duties demand

Please submit a thoughtful cover letter explaining your interest in Swords to Plowshares, where/how you found out about this career opportunity, and your salary requirement. Email the cover letter along with your resume to [email protected].

Please include the exact title for this position in the subject line of your email: HR Specialist.

Position: HR Specialist

Thank you for submitting your application. We will contact you shortly!